Harnessing Technology for Smarter Corporate Travel

Due to the fast-paced nature of today’s business landscape, the corporate travel industry has had to constantly innovate and adopt new strategies to keep up. Many of these strategies have been digitally focused, making it possible to reshape how companies plan, book and manage trips for their employees. From cutting edge online booking tools to real-time expense tracking and enhanced employee security measurements, technology is streamlining travel like never before. This has resulted in increased efficiency, time saved, reduced costs and improved traveller satisfaction. However, implementing the latest technology into your corporate travel strategy is easier said than done, as it can be a costly and time-consuming process. At Club Travel Corporate, we have developed a number of Proprietary Travel Technologies to provide our customers with a smarter, more seamless way to manage travel. In this blog, we’ll explore these tools and the benefits they could present for your company. Get in touch to learn more about how we can help to streamline your travel strategy and make it more innovative than ever before.

The Role of Online Booking Tools in Streamlining Corporate Travel

Online Booking Tools (OBT’s) play a crucial role in most modern corporate travel programmes, providing flexibility for employees and driving cost and time savings for organisations. Not all systems are created equally. Choosing the right booking tool, and implementing it correctly, can make or break a travel programme and it is important that you have a partner who can guide you through the process and lend expertise.

Club Travel support a range of booking tools, from 3rd party applications to our own proprietary product. We can support and advise you on what is best suited to your company culture, goals and budget. Consultation is key to choosing the right tool, not only for booking but when considering integration with your expense management system and processes.

Our dedicated team of experts handle all stages of the implementation and ongoing maintenance of any OBT, from the initial system build and configuration through to training and ongoing support. Our in-house team have years of experience in building and maintaining all the leading global OBT’s and implementing policies and procedures to drive adoption of these systems across any organisation.

As airlines, hotels and car hire companies continue to evolve their distribution models, having a system and a partner that can simplify the booking process while offering a full range of competitive content is key to gaining traction. Our own platform delivers all the content you require in a simple, user-friendly interface.

It simplifies and streamlines corporate travel management by allowing you to book, track and manage trips all within one user-friendly platform. This technology was designed with our clients in mind and aims to solve some of the most common issues they faced during the booking process. Some of the benefits of our online booking technology include:

• Full range of content: Book all elements of your travel in one place. Air, Hotel, Car Hire, Rail and Transfers all booked in one place and in one transaction.
• Seamless integration: Our online booking tool integrates seamlessly with airlines, hotel aggregators, car hire companies and rail providers, making it a one stop shop for corporate travel management.
• Expense management: Our open-source platform can tie in with many of the world’s leading expense management platforms, making it easier than ever to track the costs associated with your company’s travel.
• Greater control over your travel: By employing our self-booking tools, you can provide your employees with greater control over their travel arrangements while staying within the guidelines of your travel policy.

Leveraging Technology for Smarter Travel Reporting

Club Travel Corporate’s advanced reporting solutions empower our clients with the data they need to refine their travel strategies, improve efficiency, and maximise savings. We can provide you with actionable insights to streamline your business travel strategy and achieve measurable outcomes. Data is central to everything we do. We harness data to strengthen customer travel programmes and guide the development of future products. The business travel sector is increasingly powered by data analytics, AI, and machine learning to enhance service offerings and improve the overall traveller experience.

Partner with us to:

• Work with a Travel Management Company that emphasises data science and travel reporting that can benefit your programme.
• Access detailed data that provides a clear picture of your business travel programme’s performance.
• Keep track of travel expenses, pinpoint areas for cost reduction, and enhance programme efficiency with a centralised data source.
• Gain a full overview of your transactions, policy adherence, and online booking adoption across air, hotel, rail, and car rental services.
• Compare your corporate travel strategies with those of similar organisations to assess your position and discover actionable areas for improvement.
• Measure carbon emissions generated through business travel activities.

Enhancing Traveller Security and Duty of Care Through Technology

We understand how important it is to our clients that their employees are safe and protected during their travels. Technology has significantly strengthened security and duty of care in corporate travel, enabling businesses to better safeguard their employees while they are on the move. At Club Travel Corporate, we leverage cutting-edge security solutions to provide our clients with peace of mind, ensuring their employees can travel safely and confidently. We developed the proprietary ‘Travel Watch’ system, which integrates advanced dynamic map technology with user-friendly navigation, alongside clear and structured reports, to provide real-time tracking of your travellers' locations at all times. The security and risk management reports Club Travel Corporate can generate for your business include:

• ‘Who’s Where?’ Report: This report enables viewers to quickly pinpoint who is travelling and where they are through a set of interactive maps. This provides a top-level view of business operations and gives an insight into where your employees are quickly and easily.
• Traveller Listing Report: Working in tandem with the Who’s Where Report, this provides another way to search for details about your travelling employees. Filters can be used to search by destination, date, traveller name, city, region, flight number, airline, hotel chain and airport (departure and arrival).
• Flight and Hotel Reports: This report compiles the passengers onboard a flight or who are guests in a particular hotel. As the number of travellers on the same aircraft or staying in the same hotel is often important information for a company to know, the Flight and Hotel Reports are useful for corporate risk management purposes.

Final Thoughts

Leveraging advanced tools and emerging technologies can enable businesses to streamline travel management, enhance decision-making and prioritise the safety and comfort of their employees during trips. Club Travel Corporate’s proprietary technology underpins all of our products and services, and enables us to deliver a corporate travel solution that we are truly proud of. Get in touch with Club Travel Corporate today to discover how we can align our proprietary technology with your individual company needs.